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How to Create an Emergency HVAC Repair Strategy in Minutes

Published: March, 14 2018

HVAC unit that is in need of repair

No commercial building owner or facility manager likes to think about the catastrophe that would ensue if a major building component like the HVAC system failed, especially at the height of the summer months in the Pensacola area or Southeastern United States. Still, it’s always better to be prepared for the worst at any time of year than to learn of a major disruption and not know where to begin to fix it. That’s why experienced building owners and facility managers plan ahead.  

Preparing a solid emergency HVAC repair strategy, including what needs to be done, and by whom, can mean the difference between hours and days of downtime at your facility. Depending on how your building is used, it can also mean the difference between thousands or tens of thousands of dollars in lost time and productivity. Preparation can also help you determine whether or not inventory and equipment would survive such a situation, and to devise a plan to mitigate losses as much as possible.

No matter what type of facility you have, it’s critical to develop a plan ahead of time and make sure everyone who needs to know is familiar with it and understands his or her role.

Here are three considerations to help you create your own emergency HVAC repair strategy without wasting hours or days hashing it out:

#1 Put safety first

The first and most important step in your emergency repair strategy is to determine whether a given situation poses a safety threat.

Is a temporary loss of adequate ventilation going to create hazardous conditions due to fumes or pollutants that can concentrate in interior spaces? Or, will a dramatic increase or decrease in the interior temperature cause equipment or chemicals stored in the building to become unstable or dangerous? These are important questions to consider.

If safety is a concern, your strategy needs to address the welfare of building inhabitants first and foremost, including an evacuation plan, and a means of verifying a headcount after everyone is out.

#2 Decide if you can your handle an emergency independently

While we recommend extreme caution in taking on repairs yourself, some very minor issues may be quick and simple for you to address. As long as your strategy identifies one or more individuals on staff who have the right information and the right tools on hand to manage something like a blown fuse or a minor short circuit, that may be a suitable initial option for a straightforward solution.

Even if you can fix the problem in-house, however, we still recommend scheduling a visit from your commercial HVAC maintenance partner as soon as possible so that they can perform diagnostic tests to determine the cause of your minor issue. Once an issue has been fixed, it can be easy to forget about it, but if you do not identify a root cause, that same issue will likely happen again. It’s also possible that the minor issue is just a symptom of a larger problem that’s still progressing, which your HVAC company will need to review.

#3 Know when to call for professional assistance

In the majority of cases, any issue that requires an emergency repair is going to require more than an in-house fix. The reality is that most commercial buildings do not have staff on hand with the right tools to diagnose and repair every HVAC problem quickly and efficiently.

In these cases, we recommend contacting the service provider that handles your HVAC maintenance and requesting a review of the problem and emergency repair. Be sure to look for reputable providers that offer 24/7 emergency service to ensure critical systems can be repaired as soon as possible.

If you’re currently working with Engineered Cooling Services, we can guarantee our skilled HVAC technicians are prepared to handle your necessary HVAC repairs anytime in order to make sure your building is operating with minimal downtime and maximum efficiency.

By considering these three things in advance, you can prepare your commercial facility for an emergency HVAC repair situation, and that the issue costs the least in lost productivity and damaged equipment. Want to learn more about how to plan for an emergency HVAC repair? Click the button below to find out how our Pensacola, Florida-based HVAC company can help.

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