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How Planned Maintenance for Commercial HVAC Controls Expenses

HVAC Technician conducting routine inspection

As the owner or facility manager for a commercial building in the greater Pensacola area, you already know that managing a building should be handled like its own business. Every commercial facility has its own profit and loss statements and balance sheets that you need to forecast, budget, and reconcile all the time. If your building is losing money, that could spell commercial disaster over time.

Effective budgeting and strategic financial planning are just as important as making smart decisions with your money day-to-day. When considering large capital expenses, such as major repairs or replacements of commercial HVAC system components, that planning and budgeting skill runs into challenges. After all, who can predict when a chiller or boiler is going to break down?

Actually, that’s an important question to consider…   

Meeting the challenge with a planned HVAC maintenance program

In reality, investing in a planned maintenance program for your commercial HVAC system can make your building’s annual budget challenges easier to handle, and can provide the strategic, predictability you need to plan ahead. A planned maintenance program also offers two other important cost-savings benefits: extended equipment life span, and improved energy efficiency, both of which result in lower operating costs.

How does it work?

Predictable maintenance reduces emergency repairs or replacements

Commercial HVAC units are complex, often automated systems that combine hardware, software, and sensors in order to keep your building comfortable, safe, and inviting. In some ways, the level of technology makes their maintenance more challenging, but they are also far more effective and efficient, as long as they’re properly maintained.

Faulty or poorly programmed controls, routine maintenance issues like clogged air filters, cluttered motor housings, or electrical issues caused by pests, or any other preventable issue that’s allowed to remain can cause this complex system to suddenly grind to a halt requiring an emergency repair and/or expensive component replacement.

On the other hand, a system that is regularly maintained by qualified, experienced HVAC technicians can run in top form over the long haul, providing quality heating, cooling and ventilation to the building without large, unexpected repair and replacement expenses. Additionally, the recommended maintenance schedule followed by those technicians can serve as a planning tool when you’re mapping out capital expenditures for the upcoming year.

Planned maintenance extends the lifespan of the equipment

Every commercial HVAC system has an expected lifespan that’s determined by the manufacturer, which is based on the understanding that you’re going to be properly maintaining that system continually. Modern systems should be able to last upwards of 20-25 years under optimal conditions, after which you should expect to replace it.

However, if the system isn’t properly maintained — forced to operate without the proper cleaning, lubricating, and other routine maintenance — it’s performance is going to suffer. What’s more, the chance of that poorly maintained system lasting as long as the manufacturer intended is slim. So, without appropriate maintenance, the system will be running poorly for a shorter period of time before requiring repair or replacement.

Planned maintenance boosts energy efficiency

One of the first signs your commercial HVAC system needs maintenance is an unexpected or unexplained rise in the monthly energy costs. Taking the fluctuating seasonal conditions out of the equation, a well-maintained system should be able to accomplish the same tasks for the same energy spend month after month.

For every filter that needs to be cleaned or replaced, every leaky seal, and every sensor that requires better calibration, your commercial HVAC system could be using more energy than it should. The longer it goes without routine maintenance, the worse this problem becomes.

In nearly every commercial facility, following a planned maintenance program can:

  • Lessen (or eliminate) expensive emergency repairs or replacements
  • Extend the lifespan of the equipment, allowing more time to prepare for capital expenditures
  • Improve energy efficiency, lowering monthly operating expenses

Isn’t it about time you looked into setting up a planned maintenance program for your Pensacola commercial building? To learn more about options for your facility, contact our expert team of HVAC professionals at Engineered Cooling Services.

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